As Transparent as Possible, System Implementation Governance Using Process Mining

Abstract: This paper advocates for guiding an effective system implementation approach at a business process level. It details a case study of a food product manufacturer that transitioned to a new local information system. 41 units' data (10160 cases) over the pre-maturity phase of the system were then structured into event logs and analyzed. This analysis identified deviant process paths, questioning whether the new system efficiently supports procurement operations immediately post-implementation. The findings reveal critical implementation risks with conformance-checking of the as-is process with the to-be process model; this includes incomplete cases, unauthorized activities, irregular payment practices, stemming from organizational bottlenecks, or violating internal control regulations. Challenges are attributed to technical shortcomings in system design and cultural misalignments, necessitating immediate interventions or longer-term cultural and training solutions. This study's contribution is its demonstration of a transparent, process-driven approach to system governance, highlighting the strategic benefits of this integration for organizational management.